E mailsThis is a featured page


email, e-mail, control, organizationEmail, like any powerful tool, can be a blessing or a curse. It is a huge productivity enhancer, but when it gets away from you, it’s a severe occupational hazard. Managing a flood of email messages is a growing challenge for many people. Getting a grip on it with a good systematic approach is critical for staying sane. Controlling email involves the same challenge as managing your physical in-basket -- too much stuff that you don’t have the time or inclination to process and organize as it comes in. Here are some basic procedures that commonly work for everyone:
  • Use the DELETE key. Deleting everything that you don’t really need, as you encounter it, is crucial to managing the flood.
  • When in doubt, throw it out. If you’ve let emails pile up, purging is the first thing to do.
  • File! Use a simple storage system for stuff you want to keep as archives and support information.
  • Complete the 2-minute ones. Anything you can deal with in less than two minutes, if you’re ever going to do it at all, should be done the first time you see it.
  • Organize emails that require action and follow-up. A simple and quick way to get control is to create two more folders in your navigator bar -- “Action” and “Waiting For” -- and file them accordingly.
Additional strategies that I learned when obtaining my black belt in Getting Things Done work really well if you use Outlook as your email client. I create a number of folders that really help out. One of them is the “Waiting For” folder. Any email I send to someone I drag from the Sent folder to this folder and it stays there until the person responds or I delete it. The trick is to check the folder every day. Frequently people forget, so I can email them again to remind them. This trick has really helped my efficiency. I also have a “Review” folder that holds subfolders of one week, one month, six months and one year, in which I store emails that I review at those frequencies. This is really a great strategy to help remove those emails out of your inbox, knowing they won’t get lost. All this takes time and mental energy. But pretending that you can get email under control without dedicating the necessary personal resources to do it leads to frustration and stress. For even more great tips on organizing and taking back control of your work space, see my Related Articles below.
Sources:
  • GTD Times March 13, 2008


Sarnath
Sarnath 		Latest page update: made by Sarnath , Aug 22 2008, 1:27 AM EDT (about this update About This Update Sarnath new story by sarnath - Sarnath

428 words added
1 image added

view changes
- complete history)
Keyword tags: computer internet mails (edit keyword tags)
More Info: links to this page

Threads for this page

Started By Thread Subject Replies Last Post
gowthamanappu THANKS FOR UR INVITATION 1 Jan 20 2009, 5:43 AM EST by Sarnath
Thread started: Jan 13 2009, 5:04 AM EST  Watch
How r u? trying to get the hang of ur site. will keep posting regularly. mostly devotional subject.

best wishes

gowthaman.v
1  out of 1 found this valuable. Do you?    
Keyword tags: None (edit keyword tags)
Show Last Reply
sara_narasimhan e mails 2 Sep 30 2008, 3:19 AM EDT by mallika_00
Thread started: Aug 31 2008, 2:48 AM EDT  Watch
useful information
2  out of 2 found this valuable. Do you?    
Keyword tags: e mail (edit keyword tags)
Show Last Reply

Anonymous  (Get credit for your thread)

Showing 2 of 2 threads for this page

Attachments

JPEG Image AYYAPPAN.PUSHKALA ARYANKAVU.jpg (JPEG Image - 131k)
posted by gowthamanappu   Jan 13 2009, 5:14 AM EST
u will love this

Related Content

  (what's this?Related ContentThanks to keyword tags, links to related pages and threads are added to the bottom of your pages. Up to 15 links are shown, determined by matching tags and by how recently the content was updated; keeping the most current at the top. Share your feedback on Wetpaint Central.)
computer technologies after 10 years 8 Common Computer Technologies That Will Be Surprisingly Replaced in 10 Years 7 Surefire Computer Backup Strategies that Can Save Your Life
Computer Computer Parts What is Computer Hardware
What is Computer software Software 'gives children a voice' Optical disc offers 500GB storage
Web Resources for Startups Tool to detect Conficker worm Empty Your Inbox in 30 Seconds

Add a New Page